School travel passes, from approval to the bus door
PassChirp gives councils, bus and coach operators and families one system for home-to-school transport passes. Approve applications, allocate seats, issue digital and printed QR passes, and check them on board, even with no signal.
- Checks work offline
- Digital and printed passes
- Designed for WCAG 2.2 AA
One system for everyone on the school run
Councils
Run applications, routes and passes for home-to-school and post-16 travel in one place.
- Applications and appeals inbox
- Term, route and capacity planning
- Letters and passes generated for you
Bus and coach operators
Give drivers a simple app that checks passes in seconds, with or without signal.
- QR scanning and card taps
- Offline duty lists
- Run your own pass schemes too
Families
See your children’s passes, get messages about their travel and block a lost pass yourself.
- Digital and printed passes
- Several children in one account
- No location tracking
How it works
Five stops from a family’s application to a pupil on the bus, all in one system.
Approve
Applications and appeals arrive in one inbox, with evidence and a full timeline. Decide them one at a time, or in bulk at the start of term.
Allocate
Place each pupil on a service and stop. PassChirp checks capacity and term dates, and keeps a waiting list when a service is full.
Issue
Send a digital pass to the family’s app and print a QR pass for anyone who needs one. Letters are written for you.
Check on board
The driver scans the QR code. The duty list is already on the phone, so checks work even with no signal.
Report
See checks by service and date, follow up anything that needed a manual check, and spot a pass being passed back.
What PassChirp does
Applications and appeals
One inbox for new applications, renewals, post-16 requests and reviews, with evidence checklists and a timeline for every case.Term and route planning
Term calendars, inset days, service capacity and waiting lists, so you only allocate seats that exist.Digital and printed passes
A QR pass in the family app, and a printed pass for pupils without a phone. Both are checked the same way.Works offline on board
Drivers download the duty list before they set off. Checks carry on in places with no mobile signal.Lost passes blocked quickly
Families or staff can block a lost pass. Drivers who are online get the block within about a minute.Operator access you control
Choose, field by field, what each operator can see. Home addresses and dates of birth are never shared.Letters written for you
Link-code letters for families and pass letters with a cut-out printed pass, ready to print and post.Existing school pass cards
Can read existing council school pass cards (read-only, in trial), so pupils can keep using the card they have.
Built to look after children’s data
Each person sees only what their job needs. Drivers get a short duty list, operators see what the council chooses to share, and families see only their own children.
How we protect dataUK-hosted primary data
The main PassChirp database is hosted in the UK.
Organisations kept apart
The database itself stops one council or operator reading another’s records.
No personal data in QR codes
A pass code is a signed reference number. It holds no name, school or address.
Every staff look-up recorded
Staff access to pupil records is audited. Our support staff need approval, and their access expires.
See PassChirp working
We will walk you through PassChirp with sample routes, pupils and passes, and answer your questions about data, devices and moving from your current system.
